RFP - Court Process Server

GRAND TRAVERSE BAND OF OTTAWA AND CHIPPEWA INDIANS

Court Process Server

REQUEST FOR PROPOSALS

GTB 2023-031

September 6, 2023

Contact:

Sherri Vezina, Court Administrator 2605 N West Bay Shore Dr. Peshawbestown, MI 49682-9275

Grand Traverse Band of Ottawa & Chippewa Indians (GTB)

Request for Proposal (RFP) for

Court Process Server,

as needed in Tribal Court Cases

Deadline for Submission: 5:00 P.M. Wednesday, September 20, 2023

1. General Information. The Grand Traverse Band of Ottawa and Chippewa Indians (GTB) Tribal Court is soliciting contractual-service proposals for a Court Process Server to provide Paper Process services, in the Tribal Court for one (1) year (FY'2024), (effective on Oct. 1, 2023 and end on Sept. 30, 2024). One (1) individual will be selected to enter into a contract to provide Court Paper Process services for GTB Tribal Court cases, on an as needed basis. The Individual must be familiar with general paper process serving duties. The Individual will be required to serve papers, for the Tribal Court, pertaining to Tribal Court cases/clients. Some travel will be required within the Tribe's Six-County Service Area of: Antrim, Benzie, Charlevoix, Grand Traverse, Leelanau and Manistee
2. Required/Recommended Credentials. All applicants must pass a background check and preferred experience in paper process
3. Proposal Format. Applicants must include the Required Documents listed below and should provide Requested Information with sufficient detail to facilitate the factors in the Evaluation Criteria. The failure to provide Required Documents will result in the proposal deemed non- responsive. The failure to include Requested Information may result in no points

a. Required Documents:

• Cost Proposal. Must be placed into a clearly marked envelope separate from the other requested documents. Including billable hours, travel,

reimbursement and any other fees. The cost proposal must be clearly discernable.

• Insurance

b. Requested Information:

• Cover Letter.
• Outline of Experience:

(1) General Paper Process Serving; and

(2) Court Paper Process Serving.

• Two (2) years minimum experience is recommended but not
• Tribal-Owned or Indian-Owned. A statement of Tribal-Owned / Indian- Owned business is required for consideration of points Copies of tribal identification cards must be included to support the statement.

Tribal-Owned is defined as "any business that is at least fifty-one percent (51%) owned by an individual who is a member of the Grand Traverse Band of Ottawa and Chippewa Indians." Indian-Owned is defined as "any business that is at least fifty-one percent (51%) owned by an individual who is a member of a federally-recognized tribe."

4. Evaluation Criteria:

1. Evaluation Process:
   1. Step 1: Written proposals will be reviewed for compliance with the Required Documents. Proposals that fail to include the Required Documents will be deeded non- responsive and the applicant's proposal will be
   2. Step 2: The Chief Judge, Associate Judge and/or Court Administrator will tally the responsive proposal points from the Evaluation
   3. Step 3: The Chief Judge, Associate Judge and/or Court Administrator will conduct reference checks with the highest-scoring responsive proposals. If the reference checks are positive, interviews may be scheduled, or applicants may be outright selected to proceed to the cost proposal
   4. Step 4: The cost proposal is evaluated separate from Evaluation Criteria. Cost comparisons will be evaluated as follows:

1. Step 5: The Chief Judge, Associate Judge and/or Court Administrator will select the applicant(s) and begin contract
2. Step 6: If negotiations with the selected applicant fail to produce a contract, theTribal Court reserves the right to enter negotiations with the next highest-scoring
3. Deadline for Submission. The deadline to submit proposals is 5:00 PM Wednesday, September 20, 2023. Proposals may be mailed, emailed and/or hand-delivered. No faxed proposals will be accepted. The applicant is responsible for ensuring the Tribal Court receives his/her proposal by the deadline. All proposals received after the deadline will be eliminated from consideration. Proposals will be evaluated on September 21

Questions should be in writing and directed to: Sherri Vezina, Court Administrator, Email: Sherri.Vezina@gtb-nsn.gov

Mailing address:

Grand Traverse Band of Ottawa and Chippewa Indians Tribal Court Attention: Sherri Vezina, Court Administrator

2605 N. West Bay Shore Dr. Peshawbestown, MI 49682

Physical Address:

Grand Traverse Band of Ottawa and Chippewa Indians Tribal Court Attention: Sherri Vezina, Court Administrator

2809 N. West Bay Shore Dr. Peshawbestown, MI 49682

Current Openings for RFP Court Process Server Jobs at Grand Traverse Band of Ottawa and Chippewa Indians