Purchasing Manager

SUMMARY

The Purchasing Manager is responsible for the procurement functions for the tribal government, processing all GTB purchase orders, pricing and buying decisions for purchasing program supplies, equipment, services and materials. In addition, supervises the purchasing department staff.

MINIMUM QUALIFICATIONS

• Bachelor's Degree in Business Administration, or business-related discipline required.
• One to three years' experience is required.
• Must have a valid unrestricted driver license and be insurable by the GTB insurance carrier.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Process all GTB purchase orders, pricing and buying decisions for purchasing program including supplies, equipment, services and materials. Processing shipping/receiving documents when necessary.
• Supervision of the Purchasing Department to include hiring of staff, scheduling, evaluations, disciplinary actions and department meetings.
• Direct all aspects of purchasing, including the processing of all requisitions and purchase orders, drafting RFPs, confirmations of orders, verification of quantities and pricing, proper documentation and authorizations and any adjustments to purchase orders.
• Maintain purchasing procedures to current practice and conduct an annual review with Accounts Payable and Receiving to make any necessary changes.
• Ensure requisitions, purchase orders, contracts, leases and other documents are correct and accurate.
• Maintain and update the NWS contract module with documents received including identifying different contract types that are subject to GASB 87 & 96
• Negotiate purchases and contracts with vendors.
• Provide for efficient interface with accounting department, program directors, and management.
• Assist and serve as consultant to program directors in matters of budgeting, planning for purchases, preparation of requisitions and statements of work so that they may provide a sound basis for purchasing and contracting.
• Communicate with vendors about purchase orders, invoices, past due accounts, new accounts, etc.
• Maintain stock inventory and records of supplies.
• Strong background in fixed assets.
• Implement policies and practices as outlined in the GTB Purchasing Manual.
• Recommend changes to GTB Purchasing and Travel Manuals, as needed.
• Schedule routine maintenance for departmental equipment and vehicles
• Storage and Warehouse management.
• Act as Travel Manager for staff and GTB clients as needed
• Other duties as assigned

OTHER SKILLS AND ABILITIES

• Must have outstanding written and verbal communication skills.
• Excellent time management and organizational skills are critical.
• Excellent interpersonal skills with demonstrated patience, tact, and respect.
• Exceptional detail and follow-up skills.
• Work requires proficiency in computer literacy in Windows, Adobe, Word, Excel, and other Microsoft office products and database applications. Experience with accounting software systems.
• Advanced proficiency in leadership and management skills and techniques.
• Ability to quickly evaluate alternatives and decide on a plan of action.
• Recognizes technical problems or deviations from normal procedure and confers with immediate supervisor to resolve them after searching precedents to develop a recommended solution.
• Uses good judgement in interpreting guidelines, in adapting department procedures, or in recommending approaches or solutions for specific problems.

EDUCATION and/or EXPERIENCE

• Bachelor's Degree in Business Administration, or business-related discipline required.
• One to three years' experience is required.
• Advanced knowledge of applicable laws, regulations, rules, procedures, and administration is required.
• Basic knowledge of business, budgeting, accounting, purchasing and planning.

SUPERVISORY RESPONSIBILITIES

• Directly supervise purchasing staff.
• Responsible for the overall direction, coordination, and evaluation of the subordinate work unit.
• Plans the work, set priorities for completion, and assigns work to subordinates.
• Evaluates subordinates' performance and advises, counsels, and instructs them on work and administrative matters according to established policy and procedure.

EQUIPMENT TO BE USED

General office equipment; calculators, computers, modem, copiers, fax, phone systems, forklift, etc.

TYPICAL PHYSICAL DEMANDS

Work requires sitting, lifting, reaching, walking, and lifting up to fifty pounds. Also requires manual dexterity to operate office equipment, keyboarding, copiers, etc. Should have corrected normal range of hearing and sight. Regularly requires verbally expressing or exchanging ideas of important instructions accurately, loudly, or quickly.

TYPICAL MENTAL DEMANDS

The employee uses judgement in identifying and selecting the most appropriate procedures to use, or in determining which of several established alternatives to use. Some deadlines are involved, so there is time pressure on occasion.

WORKING CONDITIONS

A good deal of work is performed in an office environment, but it is important to realize that some of the work is in the offices of the various properties and that you are expected to go on-site on a regular basis. Fill in for the shipping and receiving staff as needed.

COMMENTS

Native American Preference will apply. Must be willing and able to pass a background investigation and a drug and alcohol urinalysis as a condition of employment. Adherence to strict company policy in regard to confidentiality is a must.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Management retains the right to add or to change the duties of the position at any time. * Any qualifications to be considered as equivalents in lieu of stated minimums require prior approval of the Director of Human Resources

Current Openings for Purchasing Manager Jobs at Grand Traverse Band of Ottawa and Chippewa Indians