Grant Manager

SUMMARY

The position will work with Tribal Leaders and Department Managers to develop new programs and recommend program improvements to better meet the needs of Tribal membership and develop and implement plans to secure funding for these endeavors. This position will develop and support a culture of planning, evaluation, and data-driven decision making within Tribal government. Under the direction of the CFO, this position will facilitate department-specific strategic planning and evaluation to help define Tribal needs, gaps and overlap in services, and program and policy strengths and areas for improvement. This position will oversee all grant procurement activity in all Tribal departments.

MINIMUM QUALIFICATIONS

• Bachelor's Degree in Public Administration, Social Sciences, Public Health or a related field.
• Experience in the management and/or administration of state or federal grants is desired.
• Prior experience in evaluation, grant writing, planning, and policy/procedure development desired.
• Must have a valid Michigan Driver's License and be insurable by the GTB insurance carrier

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist the Chief Financial Officer and tribal leadership to formulate research questions about existing programs, projects or needs.
• Assist with the preparation of all narrative reports to the agencies, participate in and facilitate financial analysis and coordination of programmatic activities, budget modifications and other tribal functions.
• Prepare accurate Tribal Council agenda requests, resolutions, resolution information sheets, budgets, abstracts & legal forms, position descriptions, and match request forms for Tribal Council approval of grant submissions.
• Develop and implement evaluation plans designed to answer tribal leadership's questions including what data need to be collected, how the data should be collected, and how the data should be managed and analyzed.
• Work with department managers to create data collection tools (surveys, intake forms, etc.) for data that are needed but are not already being collected.
• Create data management systems including user-friendly Excel spreadsheets that department staff can use to enter, manage, and analyze data on a continuous basis.
• Increase the capacity of Department Managers to evaluate their own programs, including creating measurable goals and objectives; creating evaluation plans; developing and implementing data collection tools; and managing, analyzing, reporting and utilizing findings.
• Analyze and interpret quantitative and qualitative data and use the data to inform decision makers, department managers, and program leaders and support continuous quality improvement.
• Make recommendations for program and policy improvement and program development.
• Work with the Tribal Manager and Department Managers to create plans for program improvement and program development.
• Oversee the development of all grant applications for funding from local, state, federal and private sources.
• Prepare grant applications to various funding sources as authorized by Tribal Council.
• Oversee and submit written reports on grant applications submitted and applications funded.
• Prepare Tribal Council Resolutions to obtain authorization to submit applications for grant opportunities.
• Develop working relationships with local, state, federal and private funding agency personnel.
• Communicate grant information to Tribal Membership.
• Work with Program Compliance Coordinator to assure there are no policy conflicts with grants submitted to funding agencies.
• Attendance and presentation of potential funding opportunities at the Tribal Council, Tribal Advisory and Community meetings.
• Develop relationships with federal, state, local, tribal and foundation funders and serve as the point of contact with all funders for questions regarding potential grants.
• Create detailed grant application outlines and templates for the team to follow when developing new applications.
• Conduct literature reviews and collect and analyze quantitative and qualitative local data (state and national when applicable) to support need sections of proposals.
• Request/Create letters of support/commitment/memorandum of understanding for grant applications if applicable and draft templates when necessary.
• Complete appropriate grant application forms as required by the funding agencies.
• Assemble all pieces of completed grant applications and obtain appropriate authorizing signatures.
• Mail grant applications or upload applications on-line by funder deadlines.
• Distribute copies of complete signed grant application packets to Tribal Manager, Department Managers, and any other partners.
• Complete internal electronic and hard copy OPDE grant files, including pre- and post-submission with all appropriate documentation.
• Respond to technical deficiencies in grant applications or other funder requests for additional information.
• Follow up with funders regarding funding decisions.
• Facilitate grant acceptance when funding is approved.
• Coordinate new grant reviews to discuss newly funded projects with Department Managers, Grants Management Department and other partners.
• Participate in training provided by funding agencies and others to help improve grant applications.
• Provide comprehensive monthly written reports on the grants applied for and received.
• May have to work after normal office hours or on weekends as needed to meet grant opportunity deadlines.
• Other duties as assigned.

Evaluation

• Implement and design evaluation plans and community surveys to answer tribal leadership's questions including assisting with data collection, management, and analysis.
• Assess the current data landscape at the Tribe including what data is currently being collected, by whom, how it is being gathered and stored, and how it is analyzed, reported, and utilized.
• Create data collection tools (surveys, intake forms, etc.) for data that is needed but are not already being collected.
• Create data management systems including user-friendly Excel spreadsheets that department staff can use to enter, manage, and analyze data on a continuous basis.
• Provide training and technical assistance to department managers and staff to increase the capacity of department to evaluation their own programs on an ongoing basis, including creating measurable goals and objectives; creating ongoing evaluation plans; developing and implementing data collection tools; review data for quantitative and qualitative data points; managing, analyzing, reporting and utilizing findings on a regular basis.

OTHER SKILLS AND ABILITIES

• Must have outstanding written and verbal communication skills.
• Must be highly organized and able to handle multiple tasks at one time.
• Must be able to complete tasks and projects in a timely manner by prioritizing obligations and time.
• Must possess the ability to work with various personalities while maintaining impartiality.
• Work requires advanced proficiency in computer literacy, preferably in Windows, Word, Excel, Outlook, PowerPoint, and other Microsoft office products, Adobe/Adobe PRO, Accounting Software, network folders, internet and database applications.
• Good time management and organizational skills are critical.
• Excellent interpersonal skills with demonstrated patience, tact, and respect.
• Exceptional detail and follow-up skills.
• Able to effectively establish priorities and meet deadlines.
• Good math skills.
• Basic knowledge of business and accounting systems and methods.

EDUCATION and/or EXPERIENCE

• Bachelor's Degree in Public Administration, Social Sciences, Public Health, or in a related field.
• Experience in the management and/or administration of state or federal grants is desired.
• Prior experience in evaluation, grant writing, planning, and policy/procedure development desired.

OTHER COMMENTS

• Must successfully complete the Program Director's Training within one year from date of hire.
• Must have a valid Michigan Driver's License and be insurable by the GTB insurance carrier.
• Must be able to travel within the six-county service area.

SUPERVISORY RESPONSIBILITIES

Direct supervision of Grants and Contract Coordinator and Grant Writer.

EQUIPMENT TO BE USED

General office equipment; calculators, computers, modem, copiers, fax, phone systems, etc.

TYPICAL PHYSICAL DEMANDS

Work requires sitting, reaching, walking, and lifting to 25 pounds. Also requires manual dexterity to operate office equipment, keyboarding, copiers, etc.

TYPICAL MENTAL DEMANDS

The employee uses judgement in identifying and selecting the most appropriate procedures to use, or in determining which of several established alternatives to use. Deadlines are involved and there is time pressure on occasion.

WORKING CONDITIONS

Work in general office setting, which sometimes requires sitting for sustained periods of time. Local travel is regularly required. Some state and interstate travel also required for training.

COMMENTS

Native American Preference will apply. Must be willing and able to pass a background investigation and a drug and alcohol urinalysis as a condition of employment. Adherence to strict company policy regarding confidentiality is a must.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Management retains the right to add or to change the duties of the position at any time through motion with Tribal Council approval. Any qualifications to be considered as equivalents in lieu of stated minimums require prior approval of the Director of Human Resources.

Current Openings for Grant Manager Jobs at Grand Traverse Band of Ottawa and Chippewa Indians