Accounts Payable Supervisor

SUMMARY

This position is responsible for the review, preparation and execution of all disbursement check runs using accounts payable software in accordance with established procedures. This position will be responsible for the training and supervision of one or more subordinates. This position will perform data entry of information from check requests for processing payments.

MINIMUM QUALIFICATIONS

• High School diploma or GED.
• Three or more years of work experience in the accounts payable field.
• Must have demonstrated proficiency using an AS/400 computer system.
• Must have a valid unrestricted driver license and be insurable by the GTB insurance carrier.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Train and supervise one or more subordinate Accounts Payable Clerks.
• Prepare and maintain check stubs and backup documentation in an orderly, numeric filing system.
• Verify all check requests for valid signatures before processing.
• Perform data entry of check requests and invoices by purchase order for approval and payment.
• Obtain approval for check & ACH run, and print the check register and obtain check signer approval in accordance with established procedures.
• Print checks & ACH and review check run, then mail checks and/or deliver checks as required.
• Void checks on accounting software system, reissue voided checks when necessary.
• Maintain strict confidentiality in all areas pertaining to the financial activities of the Tribe.
• Proficient on the use of the computer accounting system, with the ability to research data and transactions and to generate reports as needed by tribal management, vendors and employees.
• In-depth knowledge of the chart of accounts and the use of each expenditure line item.
• Answer telephone and respond to payment inquiries from vendors and staff.
• Responsible for IRS Form 1099 preparation, printing, mailing and submitting 1099 filings & reports to IRS.
• Responsible for maintaining the current vendor demographic information in the accounting system.
• Provide clerical and backup assistance for the per capita and cash receipts functions.
• Maintain check and ACH backup documentation.
• Other duties as assigned by your supervisor.

OTHER SKILLS AND ABILITIES

• Must have excellent written and verbal communication skills.
• Good time management and organizational skills are essential.
• Excellent interpersonal skills with demonstrated patience, tact, and respect.
• Exceptional attention to detail and follow-up skills.
• Work requires proficiency in computer literacy, preferably using an AS/400 computer system.
• Must be proficient in Microsoft Windows, Word, Excel, and other Microsoft office products and database applications. Must have knowledge of ADP Payroll Software, Expedite Manager for the 401k plan, and HR Perspective.
• Ability to quickly evaluate alternatives and decide on a plan of action.
• Recognizes problems or deviations from normal procedure, and confers with immediate supervisor to resolve them.
• Use good judgment in interpreting procedures and guidelines.
• Attend all training classes necessary to keep skills updated.
• Ability to research, analyzes, and evaluates proposed expenditures.
• Ability to work with large amounts of data, interprets invoices and backup financial documents, and detects errors.

EDUCATION and/or EXPERIENCE

• High School diploma or GED.
• Three or more years of work experience in the accounts payable field.
• Supervision experience desired.
• Must possess excellent typing skills and demonstrated proficiency using an AS/400 computer system and Microsoft Office products or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.

SUPERVISORY RESPONSIBILITIES

Supervision of one or more subordinate Accounts Payable clerks is required.

EQUIPMENT TO BE USED

General office equipment such as, calculators, computers, modem, copiers, fax, phone systems, etc.

TYPICAL PHYSICAL DEMANDS

Work requires considerable sitting, lifting, reaching, walking, and lifting heavy objects, such as a case of paper or several books at once. Also requires manual dexterity to operate office equipment, keyboarding, copiers, etc. Should have corrected normal range of hearing and sight.

TYPICAL MENTAL DEMANDS

The employee uses judgment in identifying and selecting the most appropriate procedures to use, or in determining which of several established alternatives to use. Some deadlines are involved, so there is time pressure on occasion.

WORKING CONDITIONS

A good deal of work is performed in an office environment, but it is important to realize that some of the work is on the floor and in the offices of the various properties and that you are expected to go on-site regular basis.

COMMENTS

Native American Preference will apply. Must be willing and able to pass a background investigation and a drug and alcohol urinalysis as a condition of employment. Adherence to strict company policy in regard to confidentiality is a must.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Management retains the right to add or to change the duties of the position at any time. Any qualifications to be considered as equivalents in lieu of stated minimums require prior approval of the Director of Human Resources.

Current Openings for Accounts Payable Supervisor Jobs at Grand Traverse Band of Ottawa and Chippewa Indians