Grand Traverse Band of Ottawa and Chippewa Indians
  • 24-Jan-2022 to Until Filled (EST)
  • Department 8 Health Services
  • Suttons Bay, MI, USA
  • 13.94
  • Hourly
  • Full Time Temporary
  • Peshawbestown, MI

SUMMARY

To assist the COVID-19 team by providing support to all administrative tasks including typing letters and reports, filing, scheduling appointments, phone messages, contacting patients, assist community and GTB members with information needed, and data entry. General duties of secretary/receptionist as assigned by Supervisor as needed.


ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Must be punctual, self-starter, have good organizational skills and ability to work well with others.
  • To work a regular schedule 8-5pm , Monday through Friday.
  • To comply with all GTB policies and procedures.
  • Answer daily incoming calls, prepare reports, enter data into RPMS and other relevant databases, monitor answering machines, schedule appointments, contact patients, provide information, direct visitors, GTB Members, clients, and guests to appropriate personnel.
  • Assist in maintaining inventory of supplies.
  • Become knowledgeable of all GTB service programs and make referrals as necessary.
  • Assist in preparation of correspondence and reports for all programs, assist with mailings as requested.
  • Be available for training to update skills and other skills necessary for growth of the position.
  • Maintain highest level of confidentiality of all matters involved with GTB members, clients, staff and all related records.
  • Other duties as assigned by your supervisor that relate to the overall coordination of events impacting the area.



OTHER SKILLS AND ABILITIES

  • Must have good written and verbal communication skills
  • Must have good time management and organizational skills.
  • Must have good interpersonal skills with demonstrated patience, tact, and respect.
  • Must have good detail and follow-up skills.
  • Ability to effectively establish priorities and meet deadlines.
  • Work requires proficiency in computer literacy, preferably in Microsoft Windows, Word, Excel, Outlook and other Microsoft office products and database applications.

EDUCATION and/or EXPERIENCE

High School diploma, GED and 1 year experience in office administration


SUPERVISORY RESPONSIBILITIES

None


EQUIPMENT TO BE USED

Computers, Fax machines, modems, copiers, telephones, calculator, postage machine.


TYPICAL PHYSICAL DEMANDS

Physical demands are that one must be able to sit at the work station, use the computer, bend, stoop, stand while copying, some lifting and pushing may occur while filing, or relocating files, climbing stairs to retrieve stored files may occur. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. No unusual exertion required


TYPICAL MENTAL DEMANDS

Must work well in crisis situations.


WORKING CONDITIONS

The work environment is a one-story office building, handicap accessible and climate controlled. Culture and traditional ways may be practiced, but such observation is not mandated or always visible to non-Natives. Non traditional use of tobacco (smoking) is not permitted in the building. Designated smoking areas are outside. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


COMMENTS

Native American preference will apply. Must be willing and able to pass a background investigation and a drug and alcohol urinalysis as a condition of employment. Adherence to strict company policy in regard to confidentiality is a must.


The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Management retains the right to add or to change the duties of the position at any time. Any qualifications to be considered as equivalents in lieu of stated minimums require prior approval of the Director of Human Resources

Grand Traverse Band of Ottawa and Chippewa Indians
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